Health and Safety Assistant

Closing date: May 13th, 2024

Job Title:

Health and Safety Assistant

Responsible to:

Head of Health, Safety and Compliance

Responsible for:


Hours of Work:

37.5 hours per week


YMCA Together – Various Locations

Salary and benefits:

  • £ 27111 per annum
  • 33 days annual leave including bank holidays per annum
  • Paid Medicash support
  • Birthday day off
  • Charity day of your choice
  • Well-being Hours
  • Cycle To Work Scheme
  • Refer a Friend Scheme
  • Company Pension Scheme 4%
  • Funded Training Opportunities

Shortlisting and Interview Dates

Shortlisting 13th May 2024

Interviews TBC

YMCA Together is a registered charity and company Limited by Guarantee. We were founded in 1846 and so we build on a long history of providing a place for people experiencing challenging times in their lives.

YMCA Together is a truly value driven organisation.

Our vision is that everyone should feel safe, understood, empowered and positive for their future. We meet our vision by working within our values of Strength, Humility, Respect, Empathy and Kindness. These SHREK values run through all that we do from recruitment to how we work alongside people in our services to our partnership approach with other providers.

Our clear vision and values come together to help us in our mission to inspire and support people to change their lives by instilling hope, valuing the person and maximising potential.


The post holder will be based at our headquarters in Leeds Street in Liverpool assisting in health, safety and compliance inspections, paperwork and actions plans for the YMCA Together estate across Liverpool, Sefton, and Knowsley.

Hours of Work

The post holder will be working Monday to Friday during office hours.

Job Purpose

You will be assisting the HSC manager in ensuring that the YMCA Togethers safety processes, and procedures and properties are compliant.

The post holder will support the organisation by:

  • Ensuring timely safety and compliance inspections/ audits are completed across the estate. This will include carrying out weekly and monthly fire checks, widow restrictor checks etc on out properties.
  • Ensuring that statutory documentation is completed, and records are maintained.
  • Liaising with the Health, Safety and Compliance Manager in ensuring all tasks are carried out to a high standard and in a timely manner by working efficiently and effectively.

Duties and Responsibilities

  • Ensure compliance by conducting site inspections/ audits across YMCA Togethers estate.
  • Monitoring progress of actions raised in inspections, audits and liaising with staff to ensure actions are closed in a timely manner.
  • Develop strong working relationships with staff and residents to foster a positive health and safety culture.
  • Provide advice and assistance on health and safety matters.
  • Assist with the development and implementation of safety procedures, guidance documents and toolbox talks.
  • Assist with Updating and maintaining the compliance management system.
  • Assist with the contractor approval process.
  • Update and maintain the accident reporting system.
  • General admin duties

Health and Safety

  • Always ensure the safety of yourself and others on the premises in which you work.
  • Conduct Health and Safety checks as required.
  • Report, log, and communicate all incidents to the appropriate people.
  • Ensure adherence to YMCA Together visitor’s policy and procedure.
  • Adhere to all Risk Management Protocols.

Internal relationships

  • Excellent communication with all YMCA Together service users and staff
  • Flexible and positive approach with all service users and team members
  • To be committed to learning and personal development both as an individual and as part of a team
  • Sharing information and expertise with the team, covering absence, and working together to provide a high-quality service.
  • Attend team meetings as required.

External relationships

  • Develop excellent working relationships with stakeholders and contractors to ensure successful compliance at all properties.
  • Attend meetings with external partners as required to develop the service to ensure all the KPI’s and outcomes are met.


  • Uphold and develop YMCA Together Equal Opportunities policy of anti-discrimination across all services.
  • Ensure compliance with Code of conduct, including professional boundaries and confidentiality.
  • Deal promptly with all complaints.
  • Report all safeguarding incidents.
  • Familiarise yourself with and ensure compliance with all YMCA Together policies and procedures.
  • Prepare for and attend supervision and annual appraisal with your line manager taking direction as appropriate and contributing to the development of both you and the service.

Person Specification – Health and Safety Assistant



  • Comfortable with the use of computers and IT including Microsoft Office 365
  • GCSE Maths and English


  • Auditing qualification
  • IOSH Level 3 Certificate in Occupational safety / or equivalent



  • Experience in a previous safety role


  • Experience working within a housing environment



  • Knowledge of Excel
  • Knowledge of Database Management



  • Excellent written and oral communication skills
  • Ability to collate data and manage database packages.
  • Organised, with excellent planning and time management skills.
  • Strong and demonstrable people management skills
  • Ability to produce and analyse reports.
  • Ability to deliver training.
  • Must be computer literate in MS Word, MS Excel, MS office and have the ability to learn new software packages.
  • Ability to work as part of a team.
  • Ability to prioritise and manage own workload

Behaviour/ Attributes


  • Committed to own personal development and CPD planning.
  • Courteous manner towards tenants, customers, and colleagues
  • Creative and dynamic approach with the ability to “think outside of the box” when providing solutions.
  • Energetic, highly motivated with a reputation of being held in high regard by their peers.
  • Excellent interpersonal/ communication skills
  • Excellent negotiation skills
  • Committed to own career development.
  • Reliable
  • Ability to work within and have commitment to YMCA Together’s ethos, philosophy and SHREK values, Strength, Humility, Respect, Empathy and Kindness.
  • Energetic, dynamic, and self-motivated

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