Activities Co-ordinator – Hestia House

Closing date: April 4th, 2025

Job Title:

Activities Co-ordinator

Responsible to:

Service Manager

Responsible for:

Management of care and support duties and safe service delivery

Hours of Work:

9am-5pm Mon-Fri (Will be required to work occasional weekends agreed with line manager)

Location:

YMCA Together Hestia House, South Liverpool

Salary and benefits:

£27,111

33 Days Annual leave including bank holidays per annum
Paid Medicash support
Birthday Day
Charity Day
Spiritual Day
Well-being Hours
Cycle To Work Scheme
Refer a Friend Scheme
Company Pension Scheme 4%
Funded Training Opportunities

Shortlisting and Interview Dates

Shortlisting W/C 31st March 2025

Interviews on the 7th April 2025

YMCA is a registered charity and company Limited by Guarantee. We were founded in 1846 and so we build on a long history of providing a place for people experiencing challenging times in their lives.

YMCA Together is a truly value driven organisation.

Our vision is that everyone should feel safe, understood, empowered and positive for their future. We meet our vision by working within our values of Strength, Humility, Respect, Empathy and Kindness. These SHREK values run through all that we do from recruitment to how we work alongside people in our services to our partnership approach with other providers.

Our clear vision and values come together to help us in our mission to inspire and support people to change their lives by instilling hope, valuing the person and maximising potential.

Job Purpose

To assist in the provision of effective, high-quality care and support services to the people we support who meet the threshold for statutory care options in our residential setting.

Hours of Work

Primarily you will work 9am-5pm Monday through Friday. You will be required to work occasional weekend work on both Saturday and Sundays agreed with your line manager.

Duties and responsibilities

The specific areas of responsibility are set out below. These are subject to regular review in order to meet the changing needs of the organisation and the environment in which it operates.

Specific Duties

Facilitating & Planning Meaningful activities

Support with planning activities and meaningful activities, person centred plans as part of assessment and induction
Support residents to maintain their independence, to achieve their goals and targets by meaningful activities
Have input into resident risk assessments and ensure awareness of risks in line with YMCA Together policy and procedure including positive risk
Ensure understanding of specific person centred needs like cognitive ability and mobility so that needs can always be adequately met.
Work collaboratively with all other statutory and non-statutory agencies and if there is an unmet need work alongside team leaders and service manager to ensure correct pathways are followed up.
Keep up to date records on support planning systems MainStay/DAVE and in any resident’s files
Support residents with activities including life skills like scheduled cleaning duties including cooking & room cleans
Lead in the planning and delivery of group work and activities throughout Hestia House
Ensure that all residents receive some form of social activity each week and residents receive one to one time, particularly those that do not wish to participate in group activities. This should include opportunities within the home and the wider community.
To formulate and maintain a stimulating programme of activities for groups of residents and for individuals whilst considering residents particular likes and dislikes as appropriate. To produce a weekly programme of activities and social events and ensure it is advertised within the home and communicated to all residents.
Ensure the activity and social programme incorporates evenings and weekends.
To liaise with relatives and staff regarding special individual requirements, such as birthdays and anniversaries, cultural and religious festivals and celebrations, and to be aware of the religious calendar that may affect activity pursuits, relevant to the ethnic mix of residents.
To familiarise and connect with all key community groups whose particular expertise would make an invaluable contribution to the care home.
To support any volunteers in their role and ensure they receive appropriate induction, training, supervision and support.
To promote and enhance the existence of the home in the community and encourage the use of communal spaces within the home for groups to meet and hold events.
To regularly assess the effectiveness of the social events and activities programme through uptake and gaining feedback from residents
To work as an active team member with your colleagues within the home to ensure the highest standards of care are achieved.
To undertake any reasonable request which facilitates the resident’s right to choice, dignity and respect.
Motivate and challenge the people we support so they identify and realise their goals
Plan and lead on regular resident meetings
Accurately and promptly record and report all complaints, accidents and safeguarding concerns or disclosures
Provide clear, accurate and good quality information in respect of all residents in line with agreed procedures ensuring that appropriate information is shared with the line managers
Demonstrate creativity in overcoming obstacles and a commitment to working with and providing support to vulnerable people.
To undertake any other duties, within your area as requested by the service manager

Health and safety

To liaise with all emergency services when necessary
Ensure at all times the safety of yourself and others on the premises in which you work
To report, log and communicate all incidents to the appropriate people
Ensure adherence to YMCA Together visitor’s policy and procedure
To adhere to all risk management protocols.

Teamwork

To share information and expertise with the team, and working together to provide a high-quality service
To contribute to the formulation of policy and procedures in relation to care and support services
Attend to all enquiries and pass messages onto relevant people
Develop excellent and robust relationships, protocols, contacts and service level agreements with referring agencies, statutory services and wider stakeholder 
To attend and participate in regular team meetings to ensure good communication.

Professional Practice and Development

Attend regular supervision sessions with the Service Manager in accordance with the supervision contract
Maintain good professional practice and ensure ongoing development, through use of supervision and training
Respect the confidentiality of Residents using the service and be responsible for the security of personal and confidential information
Carry out all these duties within the organisation’s safety guidelines
Ensure personal records are correctly maintained
Ensure effective communication with staff within YMCA Together
Work flexibly to meet the changing needs of the organisation
Undertake any other duties that may be reasonably requested
Flexible and positive approach with all team members
To be committed to learning and personal development both as an individual and as part of a team
Develop and/or maintain excellent and robust relationships, protocols, contacts and service level agreements with Mersey Care, referring agencies, statutory services and wider stakeholders
Uphold and nurture YMCA’s Equal Opportunities policy of anti-discrimination across all services
Ensure compliance with code of conduct, including professional boundaries and confidentiality at all times.
To understand and commit to meeting the appropriate quality standards for the service delivery in particularly the requirements and regulations of the Care Quality Commission

Relationships

The post holder will be required to have contact with a variety of people during the course of their work. The context of this contact will vary from formal ‘Key working’ to informal networking and relationship building with the Local Authority and other relevant agencies.

Annual appraisal and regular work review with line managers is an operational requirement, as is attendance at weekly support team meetings.

It is recognised that the organisation is operating in a dynamic environment and as such this job description may be varied in consultation with the post holder to reflect evolving needs of the business and changing nature of the job.

Person Specification – Activities Co-ordinator

Qualifications

Essential

Qualification or working experience in Residential, Care or Support Services

Desirable

A recognised qualification in Social Care, Health or mental health
Qualification in Substance misuse, welfare rights
IT qualification such as CLAIT, ECDL, ITQ.

Experience

Essential

At least 1 years’ experience of working within a Residential, Care or Support setting or similar and a working knowledge of clients support needs including mental health issues, offending, drug and alcohol misuse, working with partner agencies, safeguarding and life skills.
An understanding and experience of providing and delivering meaningful activities to residents.
Facilitating and planning group and one to one sessions
Planning engaging person-centred activities
Facilitating/Chairing resident meetings

Desirable

Experience working in a CQC registered care setting
Experience of coordinating three-way meetings
Experience of working with end of life
Experience of resettlement of an individual into independent living.
Experience of providing personal care

Knowledge

Essential

A working knowledge of providing meaningful activities
A working knowledge of Health & Safety issues
A good understanding of the mental capacity act and the ability to make best interest decision and explain reasoning
A clear understanding of complex needs support issues such as mental health, homelessness, substance misuse and offending
Knowledge of Adult safeguarding protocols
Understanding of how to deal with challenging and chaotic individuals
A knowledge of how to provide dignity in care

Desirable

Knowledge of health and social care interventions
Knowledge of Psychological Informed practice
Knowledge of health intervention and harm reduction
Knowledge of supporting Residents through the care act assessment framework

Skills

Essential

The ability to engage groups and work one to one to with residents to build trusting relationships
Computer literate, competent in working with Microsoft word, outlook, windows
The ability to conduct comprehensive and accurate risk assessments
To provide effective and consistent care and support planning with the people we support
Excellent IT, communication, interpersonal, interviewing and assessment skills
Excellent administration skills and the ability to accurately and concisely record information and write reports
Plan and deliver workshops and sessions to residents, staff and partner agencies
Demonstrate creativity in overcoming obstacles and a commitment to working with and providing support to vulnerable people
Ability and willingness to work unsupervised
Ability to prioritise workload and meet deadlines.

Desirable

Analytical, data collation and reporting skills

Behaviour/Attributes

Essential

Committed to improving the lives of people with complex needs
Committed to own personal development and CPD planning
Creative and dynamic approach with the ability to “think outside of the box” when providing solutions
Energetic, highly motivated with a reputation of being held in high regard by peers
Excellent interpersonal/ communication skills
Excellent negotiation/ mediation skills
Committed to own career development
Ability to work within & have commitment to YMCA ethos, philosophy and SHREK values, Strength, Humility, Respect, Empathy and Kindness
Energetic, dynamic and self-motivated

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If you would like to apply not directly through the website, please email your completed application form to recruitment@ymcatogether.org.uk

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